Appointment Scheduling

 

Your Schedule Optimized. Your Production Maximized.

A full schedule means nothing if it's filled with gaps, no-shows, and inefficiencies. Our expert dental appointment schedulers don't just book appointments—we strategically manage your calendar to maximize production and keep your operatories productive.

Let Us Fill Your Schedule

The Hidden Cost of Scheduling Inefficiency

• $500+ lost per hour of unused operatory time

• 15-20% average no-show rate without confirmed appointments

• 45 minutes daily staff time spent on scheduling alone

Ineffective scheduling is one of the biggest silent profit killers in dentistry. We turn your calendar into your most valuable asset.

Our Strategic Scheduling Process

1. Intelligent Booking

We don't just fill slots, we optimize them. We match appointment types with appropriate time blocks, prioritize high-value procedures, and maintain your ideal workflow.

2. Multi-Channel Confirmations

We automatically confirm appointments through phone calls, SMS texts, and email reminders based on patient preference, dramatically reducing no-shows.

3. Gap Management

When cancellations occur, we immediately work to fill those openings from your waitlist of patients seeking earlier appointments.

Complete Scheduling Management

• New patient appointment booking

• Recall and hygiene scheduling

• Treatment plan scheduling

• Multi-provider calendar management

• Waitlist management

• Emergency appointment scheduling

• No-show prevention system

• Real-time calendar updates

 

 

 

 

Why Our Scheduling Outperforms

• Production-Focused: We understand procedure times and values to maximize your daily production

• Software Expertise: Fluent in all major practice management systems

• Patient-Friendly: We work with patient preferences while maintaining schedule efficiency

• Detailed Reporting: Receive daily reports on scheduled production, no-shows, and filled openings

Frequently Asked Questions

Q: How do you access our schedule?
A: We securely integrate with your practice management software through HIPAA-compliant connections, allowing us to view and update appointments in real-time without disrupting your workflow.

Q: What if we have same-day openings?
A: We maintain an active waitlist of patients who want earlier appointments and immediately contact them to fill last-minute cancellations, often keeping your schedule 100% full.

Q: How do you handle complex treatment plans?
A: Our schedulers are trained in dental procedures and timing. We ensure adequate time is allocated for complex cases while properly sequencing appointments for optimal workflow.

Q: Can you handle multiple providers?
A: Absolutely. We expertly manage multi-provider practices, understanding each provider's preferences, specialties, and schedule requirements.

Q: What's your no-show rate?
A: Practices using our confirmation system typically experience a no-show rate reduction of 70-80%, often achieving rates below 5%.

Ready to Transform Your Schedule?

Stop leaving money on the table with an under-optimized calendar. Our scheduling service typically increases practice production by 18-25% in the first 90 days.

Schedule your free scheduling audit, and we'll show you exactly how many openings we can fill for your practice.

(Button) Get Free Schedule Audit

No long-term contracts required. See real results in 30 days.